Constitution And By Law Of The Mga

Constitution


CONSTITUTION OF THE MALAYSIAN GOLF ASSOCIATION (EFFECTIVE 14TH MAY 2009)


NAME

Article 1. The name of  the Association shall be “Malaysian Golf Association”(hereinafter referred to  as “the Association).

REGISTERED OFFICE

Article 2. The registered office of the Association shall be No. 14 Jalan 4/76C, Desa Pandan, 55100 Kuala Lumpur, Malaysia or at such other address as may from time to time be decided by Association.

OBJECTS

Article 3. The objects of the Association shall be as follows:

  1. Generally to encourage and promote the pursuit of the game of golf in Malaysia and to raise funds for such purpose.
  2. To obtain affiliation with international golf associations and others organisations  established for the promotion of the sport and to represent Malaysia thereon.
  3. To promote representative matches against other nations and to participate in representative matches amongst nations.
  4. To uphold the Rules of Golf  as prescribed for the time being by the Royal and Ancient Golf Club of St. Andrews  subject to such local rules as fall within the Recommendations for Local Rules made by the Rules of Golf Committee or are necessary to meet climatic conditions.
  5. To promote an annual Amateur  Championship, the Malaysia Open Golf Championship for professionals and any other Championship meetings, and to fix the conditions of participation and ply therein and to offer, procure, give and contribute towards prizes and awards thereof.
  6. To establish , regulate and maintain a handicap system following the USGA Handicap System in its entirety, or such other handicap system as may be replaced by the Committee
  7. To fix the course ratings of golf courses of Affiliated Clubs in accordance with the U.S.G.A Golf Handicap System.
  8. To afford means whereby disputes and differences concerning golf in Malaysia may be settled.
  9. To ensure that its Constitution and Bye-Laws are observed and abided by its Affiliates.
  10. To control and exercise jurisdiction as the governing body over all activities in Malaysia and over all representatives of Malaysia abroad in relation to amateur golf in  Malaysia.
  11. To conduct its activities without discrimination as to sex, race, colour , religion, social origin, language, political inclination or any other opinion.

POWERS

Article 3A. Subject to the provisions of the Constitution ,the Association shall also have the following

power:

  1. To purchase, take on lease or exchange or otherwise acquire any movable or immovable property and any rights therein and to sell or otherwise dispose of the same.
  2. To construct, improve ,maintain, develop or otherwise manage any buildings, academics ,golf courses or other works and to contribute to, subsidies  or otherwise assist or take part in the construction improvement, maintenance, development and management thereof.
  3. To lease let or otherwise deal with the Association’s property.
  4. To borrow or raise money and to secure the repayment thereof in any way and in particular by charging all or any of the Association’s property.

PATRONS

Article 4. The Committee may appoint person of high rank and distinction to be patron of the Association.

MEMBERSHIP

Article 5.

  1. Membership of the Association shall be limited to Golf Clubs, State Golf Association, the National Association of individual golfers or other associations or representative bodies involved in golf in Malaysia as may be approved by the Committee.The term “Golf Club” shall include any legally constituted club which has a golfing Section and possesses a golf course of not less than nine holes.
  2. Associate Membership of the Association shall be limited to individual persons resident in Malaysia. Such a person shall be called an “Associate Member”. An Associate Member shall not be entitled to attend and vote at the Annual General Meeting of the Association, but he shall be entitled to such benefits, as the Committee shall decide.

APPLICATION FOR MEMBERSHIP

Article 6

  • Any Golf Club or State Golf Association or other association or representative bodies wishing to become a Member shall apply in writing to the Honorary Secretary of the Association giving full particulars of the club or association. The application shall be considered by the Committee and if approved such club or association or representative body shall become a Member. A Member of the Association is hereafter called “Affiliate”, and “Affiliated Club” or an “Affiliated Association” as the The context requires.
  • Any individual person resident in Malaysia may apply to be an Association Member in a from approved by the Committee and if approved by Committee, he shall become an Association Member.

SUBSCRIPTIONS

Article 7:

 

  • There shall be an entrance fee of RM 2,500.00 for an Affiliated  Club with a golf course of less than 18 holes and an entrance fee of RM 5,000.00 for  an Affiliated Club with a golf course of 18 holes or more.
  • An Affiliated Club with a club membership shall pay an annual subscription based on the  number of  holes on its golf course on the 31st day of December of the previous year on the following scale:

 

Club with up to 9 holes RM 400.00
Club with up to 18 holes or RM 1,000.00
Club with up to 9 holes but With 1000 members or more Club with up to 27 holes RM 1500.00
Club with more than 27 holes RM  2,000.00

An Affiliates Club, without club membership shall pay an annual subscription based on the  number of holes on its golf course on the 312st day of December of the previous year  the following scale:

Club with up 9 holes RM400.00
Club with up to 18 holes RM 800.00
Club with more than 18 holes RM1000.00
  • An Affiliated Club shall pay an annual Fund for Junior Development Programme as follows
Club with up to 9 holes RM300.00
Club with up 18 holes RM600.00
Club with up to 27 holes RM900.00
Club with up to 36 holes or more RM1,200.00
  • State Golf Association, the Malaysian Ladies Golf Association and Senior Golfer’s Society shall pay no entrance fee .Any other National Associations of individual golfers or other affiliated association representative bodies shall if accepted by the Committee pay an entrance fee of RM 1,000.00.State Golf Associations, the Malaysian Ladies Golf Association and Senior Golfer’s Society, any other National Associations of Individual golfers or other affiliated association representative bodies shall if accept by the Committee pay an Annual Subscription of RM500.00(Amended 14.05.09).
  • An Association Member shall pay an entrance fee of RM200.00 and annual subscription of RM120.00(Amended on 10.11.07)
  • Subscriptions and the contributions to Junior Development Programme Fund referred to in Article 7(b)&(c) above shall be due and payable on the 1st day of January in each year . Any Affiliate having failed to pay such subscription and contributions by the 1st day of May shall cease to be a Member unless re-instated by the Association in General Meeting.
  • Any Associate Member having failed to pay such subscription by the 1st day of May shall cease to be an Associate Member.
  • The Association shall have power to levy annually such further subscription towards its funds as may be decided  at any General Meeting by a majority of 3 / 4 of the delegates presents and voting in person.

RESIGNATION

Article 8. Any Affiliated wishing to resign from the Association shall give notice thereof in writing to The Honorary Secretary on or before 31st December in any year, otherwise the Affiliate shall be liable to pay its subscription for the ensuing year.

COMPETITIONS

Article 9. Members  of Affiliated Clubs shall not take part in any golf competition in Malaysia Organized by any Golf Club not affiliated to the Association. Any person who is in breach of this Article may, at the discretion of the Committee be debarred from competitions held under the auspices of the Association.

COMMITTEE

Article 10.

  1. The Management of the Association shall be vested in a Committee consisting of a President, two Vice President, an Honorary Secretary and a Treasurer and may include up to nineteen other members consisting of :
    • a member representing  Johor
    • a member representing  Kedah
    • a member representing  Kelantan
    • a member representing  Kuala Lumpur
    • a member representing  Malacca
    • a member representing  Negeri Sembilan
    • a member representing  Pahang
    • a member representing  Penang
    • a member representing  Perak
    • a member representing  Perlis(Amended 14.05.09)
    • a member representing  Sabah
    • a member representing  Sarawak
    • a member representing   Selangor
    • a member representing   Terengganu
    • Six (6) members appointed by Committee under Article 10(e).
  2. Committee  Members shall be elected at the Annual General Meeting of the Association save for Committee Members appointed under Article 10(e) hereof.
  3. Each Committee Member so elected shall hold office for two years and shall retire at the second Annual General Meeting of the Association after the meeting at which he was elected .A retiring Committee Member shall be eligible for-election . Any person representing at State of Federal Territory who ceases to reside in the State of Federal Territory shall cease to be Committee Member unless the Committee decides to allow him to remain till his term expires
  4. Any post not filled or any vacancy occurring in the Committee may be filled by the Member thereof who may act notwithstanding any vacancy in their body provided that if the post of President become vacant, such post shall be filled by the Vice-President who has been longest in office, and if the Vice-Presidents became Vice-President on the same day, than it shall be decided by lot. A person appointed to fill any post or vacancy shall retire at next Annual General Meeting of the Association.
  5. The Committee may at any time  appoint up to six additional person onto the Committee .Any person so appointed shall retire at the next Annual General Meeting of the Association following his appointment but shall be considered a Committee Member at such general meeting. Such a retiring Committee Member shall be eligible for election at any Annual General Meeting or for reappointment under this article.
  6. The President shall preside at all General Meeting and all meetings of the Committee and Executive Committee and shall be responsible for the proper conduct of all such meeting. He shall have a casting vote at all such meetings and shall sign the minutes of each meeting at the time they are approved.
  7. The Committee may deal with all matters,  which are within the scope of the objects of the Association provided that at the discretion of the Committee any matter may be reserved for the decision of the  Association in General Meeting.
  8. The Committee shall consider such manner and at such time and place as may from time to time be determined by the members thereof.
  9. Decisions and actions of the Committee other than those of a routine nature shall be recorded and reported to the next Annual General Meeting.
  10. At meeting of the Committee at least one-half of the Committee Members shall form a quorum.
  11. The Committee shall delegates to the Executive Committee  the power to administer the business of the Association and to exercise the powers of the Committee between meetings. The Executive Committee shall also be delegates the power of the Committee to appoint Sub-Committees and it shall also have such powers as are contained in these Articles.
  12. The representatives of the States shall perform their duties to ensure that the Association’s relationship with the State and the Affiliated Clubs within the States is looked after and the interests of the State and the Affiliated Clubs within the States are made known to the Association. Representatives shall represent the Association at golf tournament or other functions in their States and shall submit reports to the Committee for the period between Committee meetings.

EXECUTIVE COMMITTEE

Article 11. The Executive Committee shall consist of the following:

  1. The President.
  2. The two Vise- Presidents.
  3. The Honorary Secretary.
  4. The Treasurer.
  5. Not more than six(6) other members of the Committee appointed by the Committee.

INDEMNITY OF COMMITTEE MEMBERS,ETC.

Article 12 .Any person who may be or has been from time to time a Member of the Committee or Executive Sub-Committee or Sub-Committee of the Association shall be entitled to be Indemnified out of the assets of the Association against all obligations and liabilities incurred as a result of or by virtue of his membership of such Committee, Executive Sub-Committee   or Sub-Committee , provided he has acted in good faith in the exercise of any power or in the performance of any duty for the Association.

Article 13. No number of the Committee or the Executive Committee or Sub-Committee shall use of the Association or his position in the Association for his business or personal gain. Whenever a conflict or interest situation arises, the person involved shall immediately declare his interest and not be involved in any deliberations or decisions in respect thereof.

TRUSTEES

Article  14.Immovable  property  belonging to the Association and other securities so purchased shall Be in the name of the Association which shall not convey transfer or change any or all of the way of a resolution passed by a majority of at least three fourths (3/4)  of the votes of         the Affiliates present and voting (Amended on 10.11.07)

GENERAL MEETINGS

Article  15.

  1. The Annual General Meeting of the Associations hall be held at the time and place where the  Malaysia Open Amateur Championship is being held, or at such other time and place not later than the month  in which the Malaysia Open Amateur Championship is played as deemed convenient and suitable by the Committee. Any other General Meeting shall be held whenever convened at the instance of the Committee or on the request in writing of not less than 20 Affiliates.
  2. 21 clear day’s notice of all General Meetings shall be given to all Affiliates
  3. Nominations for Committee or notice of any special business shall be given by Affiliates To the Honorary  Secretary not later than 14 clear days before the General Meeting.Nominations must be in writing duly proposed and seconded by Affiliated or Committee Members with the written consent of the nominee. 7 clear day’s notice shall be given by The Honorary Secretary  to the Affiliates and Committee Members  of any name which is submitted by Affiliate or a Committee Member for election to the Committee or when any Affiliate or a Committee Member desires to bring  forward any special business at any General Meeting. Such notice shall precisely the matter or the term of any resolutions to be submitted to the meeting.
  4.  At all General Meeting Affiliated shall be entitled to be represented by delegates and each Affiliate shall be entitled to vote on following scale:
    • Affiliated Association – 1 delegate.
    • Affiliate Clubs with not more than 1,000 resident member – 1 delegate
    • Affiliated Clubs with more than 1,000 but not more than 1,500
    • resident members – 2 delegates.
    • Affiliate Clubs with more than 1,500 but not more than 2,000
    • resident members- 3 delegates.
    • Affiliate Clubs with more than 2,000 but not more than 2,500
    • residents members -4 delegates
    • Affiliated Clubs with more than 2,500 resident members – 5 delegates
    • A delegate of an Affiliate may exercise all the votes to which the Affiliate he represents is entitled and he shall be personally appointed and duly accredited in writing by that Affiliated and the delegate must be either a member of the Affiliate or a full time employee of the Affiliate. No other person may represent an Affiliate and no proxies are allowed. Names of each delegates shall be serve in writing to the Honorary Secretary at least 7 days before any General Meeting.(Amended 14.05.09)
  5. Each Committee Member present in person shall have one(1) vote For the purpose of Article 15(f), 15(g) and 15(h) the words “delegate” and  “delegates” shall include a Committee Member and Committee Members respectively.
  6. At all General Meetings 20 delegates shall form a quorum. If a quorum is not present within 30 minutes of the scheduled time  for the General Meeting, the General Meeting will automatically be adjourned to the same day in the next week at the same time and place or to such other day and at such other time and place as the Chairman may decide and at such meeting those delegates present shall be sufficient quorum.
  7. Unless otherwise provided in the Constitution all questions shall be decided by a simple Majority of the delegates presents and voting in person. Voting in respect of the election  of the Committee Members shall be by secret ballot.
  8. The Chairman of the meeting shall have a casting vote.
  9. The business of the Annual General Meeting shall be conducted in the following order:
    1. To received delegates’ credentials in writing.
    2. To confirm the minutes of any previous Annual and/ or other General Manager.
    3. Matters arising there from.
    4. To read and confirm the report of the Committee and fully audited financial statements for the past year.
    5. To elect members to the Committee in place of those retiring.
    6. To fix the venue and dates of championship and such tournament within the Association’s authority.
    7. To consider any further business duly brought before the meeting.

AUDITOR

Article 16.The Association at the Annual General Meeting may appoint such person as it may think fit to be the auditor of the Association.

FINANCIAL YEAR

Article 17. The financial year of the Association shall commence on 1st  January in each year.

FUNDS

Article 18.The funds of the Association may be used only for the objects of the Association.

ALTERATION OF THE CONSTITUTION

Article 19. Subject to the approval of the Commissioner of Sports, the provisions of the Constitution may be replaced , amended or added to at any Annual or other  General Meeting by a resolution passed by a majority of 3 /4 of the delegates presents and voting in person.The notice convening the meeting shall specify the proposed  amendments.

BYE-LAWS

Article 20. The Committee may make , alter, or repeal Bye-laws not inconsistent with the provisions of constitution. Any Bye-laws so made and any alteration or repeal shall be confirmed at the next or a subsequent Committee Meeting. Upon such confirmation the Bye-law alteration or repeal shall be binding on  all Affiliates.

DISSOLUTION

Article 21.

  1. The Association shall not be dissolved expert by a resolution passed at a General Meeting  convened for such purpose by a majority of not less than 3 /4 of all Affiliates eligible to vote at General Meeting under Article 15(d).
  2. In the event of the Association being dissolved all debt and liabilities legally incurred on behalf of the Association shall be fully discharged and any remaining funds shall be given or transferred to some other body or association having similar objects to the objects of the  Association and approved by the Commissioner of Sports.

DISPUTES

Article 22. Any dispute between an Affiliate and the Association, or with another Affiliate of the Association, shall be resolved amicably in the  instance through mediation or alternate dispute resolution and if amicably resolved at this stage, the matter shall be deemed fully settled with no further recourse. If mediation fails, then such dispute shall be referred to an arbitration tribunal within Malaysia where an arbitrator(s) are appointed with the consent of the parties concerned. After  exhausting all avenue of resolution, the matter may be referred to the Minister responsible for sports under the Sports Development Act whose decision shall be final under section 24 of the said Act.

EFFECTIVE DATE

Article 23. This Constitution come into force on 17th  March 25005(the approval date by the Commissioner of Sports)

BYE-LAWS

BYE-LAWS OF THE MALAYSIAN GOLF ASSOCIATION

EXECUTIVE COMMITTEE

Article 1. The duties and powers of the Executive Committee are:

  1. to exercise the powers of the Committee between  meetings:
  2. to administer the business of the Association:
  3. to authorize payments pending the approval of the budget by the Committee.
  4. to decide on the Association’s representation to any international meeting, conference seminar or international competitions:
  5. to prepare all necessary reports to the Committee.
  6. to fix the date venue and agenda of meetings of the Committee and General  Meeting.
  7. to convene an Arbitration Tribunal to settle any dispute referred to in this Constitution:
  8. to establish an appeal body to hear and adjudicate on any appeal from any person who is not satisfied with any decision of the Amateur Status Sub-Committee.
  9. to appoint, or dismiss , any employee of the Association.
  10. to submit after each Annual General Meeting its audited accounts with reports on all Its activities and the use and disbursement of all its funds its  preceding financial year to the Commissioner of Sports together with such other  reports as he may require,and.
  11. to ensure that selection procedures for players, officials and coaches and any other person to represent the Country are open and fair.

SUB-COMMITTEE

Article 2

  1. The Executive Committee shall appoint members, designate the Chairman and outline the term of reference and duties of all Sub-Committees. The Chairman of such Sub-Committee shall report  directly to the Executive Committee and shall perform their duties under the direction of the Executive Committee. The Executive Committee may at its discretion remove any Chairman or member of the Sub-Committees or fill any vacancy.
  2. The Sub-Committee of the Association are:
    1. the Finance Sub-Committee;
    2. the Rules Sub-Committee;
    3. the Competitions Sub-Committee;
    4. the Amateur Status Sub-Committee;
    5. the Handicap Sub-Committee;
    6. the National Teams Training and Selection Sub-Committee;
    7. the  Junior Development Sub-Committee;
    8. the Web Page and Publishing Sub-Committee;
    9. the Association Members Sub-Committee;
    10. the Slope Rating Sub-Committee
    11. the Audit Sub-Committee and;
    12. such other Sub-Committee as the Executive Committee may from time to time decide.

FINANCE SUB-COMMITTEE

Article 3. The responsibilities and  authorities of the Finance Sub-Committee shall be:

  1. to review at regular interval the financial position of the Association, and make regular  reports and recommendations to the Executive Committee:
  2. manage the cash balances of the Association and to raise funds for the Association:
  3. when  deemed appropriate, to invest funds and to manage all investments from time to time so comprised, with full to make changes provided that no investment shall be made in anything other than in fixed deposits with licensed finance companies and in government securities;
  4. to  cause to be prepared an annual budget and to submit such budget to the Executive Committee before the beginning of the year for approval;
  5. to monitor periodically all income and all expenditure, and to call for details with thought fit, and to advise the Executive Committee of any major variation against budgets or other major factor which ought to be brought to its attention;
  6. to be responsible for effecting and maintaining all appropriate insurance policies and to submit to the Executive Committee for decision, any question of policy relating to insurance , and to submit to the Executive Committee a summary of the cover force;
  7. to cause the Association’s annual accounts to be prepared and audited by the Association’s auditors so as to enable the same to be submitted to the delegates at the Annual General Meeting .
  8.  to submit recommendations to the Executive Committee from time to time on the terms and conditions of service of employees of the Association; and
  9. to perform such other functions as may be delegated to it by the Executive Committee.
    The Treasurer shall be the Chairman of the Finance Sub-Committee and he shall appoint such person to it subject to the approval of the Executive Committee.Member of the Finance Sub-Committee shall serve for one year up to the Annual General  Meeting but may be re-appointed.

RULES SUB-COMMITTEE

Article4. The Rules Sub-Committee shall consist of a Chairman and such persons who are knowledgeable on the Rules of Golf as he shall appoint subject to the approval of the Executive Committee. Members of the Rules Sub-Committee shall serve for one year Up to the next  Annual General Meeting but may be re-appointed.

The function and authorities of the Rules Sub-Committee shall be:

  1. to  interpret and give decisions on the Rules of Golf and to refer such matters to the Royal and Ancient Golf Club of St. Andrews when necessary:
  2. to monitor and control its expenditure within the budget approved by Executive Committee and to report any deviations therefrom:
  3. to  make regular reports to the Executive Committee and to submit major policy recommendations to the Executive Committee for decision:
  4. to conduct seminars and training on  the Rules of Golf and to develop person competent to serve on a referees penal: and
  5. to  be perform such other functions as may be delegated to it by the Executive Committee.

COMPETITIONS SUB-COMMITTEE

Article 5. The Competitions Sub-Committee shall consist of  Chairman and such persons as he shall appoint subject to the approval of the Executive Committee. Members of the Competitions Sub-Committee shall serve for one year up to the next Annual General Meeting but may be re-appointed.

  1. The function and authorities of the Competitions Sub-Committee shall be to promote, organize and control such competitions, matches and events as the Committee may Determine and to carry on activities directly arising  therefrom provided that all sponsorship and  commercial activities connected therewith shall require the prior approval of the Executive Committee:
  2.  To cause estimates of income and expenditure to be prepared for inclusion in the annual budget for approval by the Executive Committee:
  3. to monitor regularly income and expenditure against  and to control expenditure within the annual budget and to advise the Executive Committee of any material variation:
  4. to establish limits of expenditure for employees, referees and other volunteers subject to the prior approval of the Executive Committee and control the authorization and and reimbursement of personal expenses incurred by them, so far as such expenditure and expenses fall to be charged against activities of the Competitions Sub-Committee:
  5. to appoints and oversee a referees ‘ panel to officiate at competitions organized by at competitions organized by the Competitions Sub-Committee, clubs, and other golfing  organizations:
  6. to make regular reports to the Executive Committee and to keep the Executive Committee fully informed and:
  7. to perform such other functions as may be delegated to it by the Executive Committee.

AMATEUR STATUS SUB-COMMITTEE

Article 6. The Amateur Status Sub-Committee shall consist of a Chairman and such persons knowledgeable on the Rules of  Amateur Status, as he shall appoint subject to approval  of the Executive Committee. Members of the Amateur Status Sub-Committee shall serve for one year up to the next Annual  General Meeting but may be re-appointed.

The functions and authorities of Amateur Status Sub-Committee shall be:

  1. to interpret and to administer and enforce the Rules of Amateur Status, to give decisions  thereon (if necessary after consulting the Royal & Ancient Golf Club  of St. Andrews) and to make such arrangements as it deems appropriate for the Publication of the Rules and Decisions:
  2. to keep a record of persons who have lost their amateur status and persons who have been reinstated:
  3. to carry out its functions in accordance with policy decisions approved by the Executive Committee and  if necessary to prepare a budgets to be approved by  the Executive Committee and to report any deviations therefrom.
  4. to make regular reports to the Executive Committee and to keep the Executive Committee  fully informed and:
  5. to perform such other functions as may be delegated to it by the Executive Committee.

HANDICAP SUB-COMMITTEE

Article 7. The Handicap Sub-Committee shall consist of a Chairman and such person who are knowledgeable on handicap systems as he shall appoint subject to the approval of the Executive Committee. Members of the Handicap Sub-Committee shall serve for one year up to the next Annual General Meeting but may be re-appointed.

The functions and authorities of Handicap Sub-Committee shall be:

  1. to establish and regulate a national handicap system using the USGA Handicap System unless it is replaced by another system by the Executive Committee:
  2. to work with any operator for implementing the system:
  3. to monitor and control its income and expenditure within the budget approved by the Executive Committee and to report any deviations therefrom:
  4. to work with Affiliates and to assist them to use the national handicap system:
  5. to make regular reports to the Executive Committee and to keep the Executive Committee fully informed: and
  6. to perform such other functions as may be delegated to it by the Executive Committee.

NATIONAL TEAMS TRAINING AND SELECTION

SUB-COMMITTEE

Article 8. The National Teams Training and Selection Sub-Committee shall consist of a Chairman and such persons who are knowledgeable in such matters, as he shall appoint subject to the approval of the Executive Committee. Members of the National Teams Training and selection Sub- Committee need not be members of any Affiliate and shall serve for one year up to the next Annual General Meeting but may be re- appointed.

The functions and authorities of the National Teams Training and Selection Sub-Committee shall be :

  1. to be responsible for training of the National team or teams, to appoint coaches and to work with the coaches, players and the National Sports Council or other governments bodies:
  2. to be responsible for the selection of national teams representing the Country for which the Association is responsible subject to the approval of the Executive Committee:
  3. to appoint the Captain and /or Manager of any team selected , subject to the approval of the Executive Committee who may at their discretion themselves make the appointment:
  4. to prepare an annual budget to be approved by the Executive Committee and to monitor and control its expenditure within the approved budget and to report to the Executive Committee any deviations therefrom:
  5. to make recommendations to the Executive Committee regarding sponsorship for teams:
  6. to make regular reports to the Executive Committee and to keep the Executive Committee fully informed: and
  7. to perform such other functions as may be delegated to it by the Executive Committee.

JUNIOR DEVELOPMENT SUB-COMMITTEE

Article 9. The Junior Development Sub-Committee shall consist of a Chairman and such person as he shall appoint, who need not be members of any Affiliated, subject to the approval of the Executive Committee. Members of the Junior Development Sub-Committee shall serve for one year up to the next Annual General but may be re-appointed.

The functions and authorities of Junior Development Sub- Committee shall be:

  1. to be responsible for the development of junior golf and to produce a plan for its development which will include if deemed necessary the establishment of a separate body for junior golf:
  2. to appoint the personnel and develop the infrastructure necessary to achieve its Objectives:
  3. to increase the numbers of juniors playing golf and to popularize the sport amongst them:
  4. to provide competitions and training facilities for juniors:
  5. to  prepare an annual budget to be approved by the Executive Committee and to monitor and control its expenditure within the approved budget and to report to the Executive Committee any deviations from the approved budget: and
  6. to perform such other functions as may be delegated to it by the Executive Committee.

WEB PAGE PUBLISHING SUB-COMMITTEE

Article 10. The Web Page and Publishing Sub-Committee shall consist of a Chairman and such person as he persons as he shall appoint, who need not be members of any Affiliated, subject to the approval of the Executive Committee. Members of the Web Page and Publishing Sub-Committee shall serve for one year up to the next Annual General Meeting but may be re-appointed.

The functions and authorities of the Web Page and Publishing  Sub-Committee shall be:

  1. to be responsible for the well being of the web page of the Association and to work with any operator assisting the Association:
  2. to develop the web page to be not only a source of information for the Association but also as a revenue earning resource of the Association:
  3. to be responsible for any publications of the Associations:
  4. to prepare an annual budget to be approved by the Executive Committee and to Inform the Executive Committee of any deviations therefrom the budget:
  5. to make regular reports to the Executive Committee and to keep the the Executive Committee fully informed: and
  6. to perform such other functions as may be delegated to it by the Executive Committee.

ASSOCIATE MEMBERS SUB-COMMITTEE

Article 11. The Association Members Sub-Committee shall consist of a Chairman and such person as he shall appoint subject to the approval of the Executive Committee. Members of the Associate Members Sub-Committee shall serve for one year up to the next Annual General  Meeting but may be re-appointed

The functions and authorities of the Associate Member Sub-Committee shall be:

  1. to promote and encourage persons  not belonging to any Affiliated Club to join the Associate Members:
  2. to organize a club or clubs for Associate Members to comply with the USGA Handicap System:
  3. to organize golf handicaps  for Associate Members and to supervise their handicaps:
  4. to organize from time to time competitions for Associate Members and to provide Other benefits to them:
  5. to monitor and control its income and expenditure within the budget approved by the Executive Committee fully informed: and
  6. to make regular reports to the Executive Committee and to keep the Executive Committee fully informed: and
  7. to perform such other functions as may be delegated to it by the Executive Committee.

SLOPE RATING SUB-COMMITTEE

Article 12. The Slope Rating Sub-Committee shall consist of a Chairman and such person as he shall appoint subject to the approval of the Executive Committee. Members of the Slope Rating Sub-Committee shall serve for one year up to next Annual General Meeting but may be Re-appointed.

The functions and authorities of the Slope Rating Sub-Committee shall be;

  1. to rate the golf courses of the Affiliated Clubs in accordance with the USGA Handicap System:
  2. to establish limits of expenditure for its slope rater and charges to the Affiliated Clubs subject to the approved by the Executive Committee.
  3. to monitor and control its income and expenditure within the budget approved by the Executive Committee from time to time its activities: and
  4. to report to Executive Committee from time to time its activities: and
  5. to perform such other functions as may be delegated to it by the Executive Committee.

AUDIT SUB-COMMITTEE

Article 13. The Audit Sub-Committee shall consist of a Chairman and such persons as he shall appoint subject to the approval of the Main Committee. Members of the Audit Sub-Committee shall not be a member in the EXCO or any other sub-committees. The  Audits Sub-Committee shall report directly to the Main Committee. Members of the Audit Sub-Committee shall serve for one year up to the next Annual General Meeting but may be re- appointed.

The functions and authorities  of the Audit Sub-Committee shall be:

  1. To monitor and ensure the efficiency and effectiveness of the overall operations of the overall operations of the Association with regards to the Management and Sub-Committee:
  2. To check on the adequacy of and if necessary implement internal control system and proper procedures/system for key processes:
  3. To ensure that all functions and activities of the Associations comply with established policies and guideline procedures:
  4. To review with the External Auditors their Audit Scope and Engagement Memorandum prior to the commencement of their audit:
  5. To review with the External Auditors their management letter together with management response:
  6. To safeguard the assets of the associations:
  7. To review the adequacy of disclosures in the Association’s financial reports:
  8. To review all exceptional costs and cost overruns:
  9. To investigate any activity within the scope of the Executive Committee’s and the Sub –Committees; duties and their term of reference:
  10. To report and recommend to Main Committee on any corrective actions to be taken.